Job Description

Job Title: Bookkeeper / Office Manager (Onsite)

Location: Chicago, IL

Industry: Legal Services

Compensation: $55000 - $68000 / Year (Direct Hire)

Work Schedule: Monday–Friday | 8:00 AM–5:00 PM | 100% Onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a small, well-established legal services organization with a collaborative and close-knit office environment. This is a growing team that values accountability, teamwork, and a positive workplace culture. The office is casual, supportive, and fast-moving, making this an excellent opportunity for someone who enjoys being hands-on and making an impact.

Job Description:

Our client is seeking a Bookkeeper who will also play a key role in supporting day-to-day office operations. The ideal candidate is proactive, organized, and comfortable working in a small office setting where responsibilities are varied and collaboration is key.

Key Responsibilities:

• Reconcile all travel-related credit card charges on a monthly basis
• Collect and compile receipts for invoicing referring attorneys when costs are shared
• Issue, send, and track outgoing checks on a weekly basis
• Match incoming payments (credit card, operating account checks, Zelle, etc.) to corresponding invoices
• Compile print, postage, and Westlaw expenses by case at the end of each month
• Organize and manage invoices from experts and external organizations
• File and maintain all case-related invoices by month and year
• Communicate with lien holders throughout the lifecycle of a case and maintain detailed lien records
• Prepare and distribute all disbursements related to case closings (lien holders, co-counsel, trust accounts, and clients)
• Establish accounting files for new matters and properly close files for declined cases
• Order and manage office supply inventory
• Receive, review, and process incoming mail
• Process and pay recurring monthly expenses (e.g., utilities, copier, postage, gas)
• Manage and pay monthly cell phone expenses for designated clients
• Process payment of attorney dues and related fees
• Track and monitor CLE requirements and completed credit hours

Qualifications:

• Previous bookkeeping experience required
• Strong proficiency with QuickBooks (required)
• High attention to detail and accuracy
• Comfortable working onsite in a small office setting
• Self-starter with a proactive, solution-oriented mindset

Additional Details:

• Direct hire opportunity
• Casual dress code
• Small team with a collaborative, team-first culture

Perks:

• Supportive and collaborative team culture
• Opportunity to take ownership of both bookkeeping and office operations
• Stable, long-term role with strong benefits

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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